MCC is in compliance with the policies on privacy of student records as described in the Family Educational Rights and Privacy Act of 1974 (FERPA). Under FERPA, students enrolled in any post-secondary educational institution receiving federal funds are given certain rights concerning review of their education records. The following rights are accorded under this act:
- Students are entitled to have access to their educational records upon proper request. Students are not entitled to have access to instructional, supervisory and administrative personnel records, campus security records, employment records, or alumni/advancement office records.
- Students are entitled to inspect and review their educational records and to challenge the contents if they feel those contents are inaccurate, misleading, in violation of privacy or other rights, or if they contain inappropriate data. The College may require that a college official be present when a student inspects and reviews his/her educational records. Any questions concerning a student’s access to records should be directed to the Records Office.
- The College must have written consent before any educational records are released to third parties (colleges, potential employers, etc.) that have requested copies of a student’s educational records.
- Upon receipt of a subpoena or judicial order requiring the President of MCC to relinquish control of a student’s records, the student will be notified insofar as possible of the subpoena or judicial order before the President relinquishes control of the records.
- The law allows “directory information” about students to be made public without specific permission from the student. Students are entitled to request that certain information be deleted from college publications. “Directory information” released includes student’s name and address, telephone number, date and place of birth, number of semester hours accumulated and/or currently taking, dates of attendance, awards and degree received. Information of participation in officially recognized activities and sports (including height and weight of members of athletic teams) is also included. If a student does not wish “directory information” made public, a written request must be on file with the Records Office. A student must make this declaration every semester that he/she desires the information withheld.
- The College maintains a list containing the signature, the date and the reason for all individuals receiving access to a student’s records. The student is entitled to have access to this list. The law, however, allows college officials, including instructors, to have access to a student’s educational records without signature.